Associate, Accounts Receivable II

About Us: Machine Solutions is the premier provider of advanced equipment and services for the medical device, biopharmaceutical, and blood- and plasma-collection industries.
We support our customers’ needs and growth by delivering quality and value through a wide breadth of products.
Machine Solutions provides proprietary mechanical solutions to a variety of complex process, testing and device design challenges.
Our equipment has become the industry standard for stent crimping, balloon catheter pleating and folding, catheter braiding and medical device manufacturing applications.
As a pioneer in radio frequency technology, the company has continued to develop advancing technology for thermal forming, molding and welding plastic for medical manufacturing, biopharmaceutical, and blood- and plasma-processing applications.
Our experienced team of engineers has been instrumental in automating manual processes that enable our customers to increase production volumes and profit margins, and we believe in providing a superior customer experience by designating resources to a dedicated aftermarket team that is always ready to provide technical service and process support.
Machine Solutions is privately owned by BW Forsyth Partners, a Barry-Wehmiller company.
BW Forsyth Partners is the investment arm of multibillion-dollar global manufacturing and engineering consulting firm Barry-Wehmiller.
Established in 2009, BW Forsyth Partners blends Barry-Wehmiller’s unparalleled legacy of value creation and people-centric culture development with keen investing experience to help companies realize their true potential.
With a focus limited to areas known well, BW Forsyth Partners seeks to partner with leadership teams to acquire small- to middle-market companies in the capital and component equipment, and professional services sectors.
In each of our operating companies, BW Forsyth Partners deploys operational improvements and strategy development without compromising the autonomy, strategic vision and entrepreneurial spirit of their leadership teams.
Job Description: COMPANY SUMMARY: Machine Solutions, Inc.
(MSI) is a pioneer and leading supplier of medical product process and testing equipment.
MSI has been instrumental in automating or semi-automating several manual processes within stent and catheter manufacturing organizations.
We offer an excellent opportunity for highly motivated individuals in a fast-paced, biotech organization.
GENERAL PURPOSE OF JOB: The Accounts Receivable II primary purpose is to provide accounting support to both the Controller and CFO.
The position will also be responsible for some general ledger accounting, accounts receivable duties and account reconciliation.
This position’s main course of work will include compiling and maintaining the accounts receivable records of the company, ensuring all work adheres to GAAP.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Accounts Receivable II Duties including but not limited to: invoicing, cash receipts, customer inquiries.
Maintains all accounts receivable reports and customer files and update when necessary.
Communicate with customers, sales, and operations to request payment when necessary.
Apply customer payments and records cash, checks, and process credit card transactions.
Manages delinquent accounts based on priority and in a timely manner and reports findings to Controller.
Maintains customer accounts of open invoices, unapplied payments, deductions, and credits.
Report to team on status of deposit invoices and payments.
Closely Monitor and Follow Up on the AR Aging Report, maintain notes and updates on the Shared File Maintain the file for tax exempt customers.
Maintain Sales Tax Records and ensure rates stay updated in the system.
Respond timely to all internal and external requests and questions.
Assists CFO and Controller as necessary.
Assists in monthly closing, including ensuring all invoices are posted timely at month end.
Ensure the team’s accurate processing of data by updating job aids and document changes of processes.
Assist with Year End Audit as Necessary Prepares analysis of accounts, as required.
Facilitates all communication within the AR department.
Assists the team in developing proactive processes for effective and efficient resolution.
Performs filing and coping.
Performs other duties as assigned.
Promotes a high level of customer service/satisfaction (both internally and externally) Maintains Integrity and represents the Core Values of Machine Solutions, Inc.
SUPERVISORY RESPONSIBILITIES: None QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience: 2+ years of Accounting Experience.
Pursuit of accounting degree may substitute for experience (current enrollment necessary) Must have a strong work ethic and be self-motivated to learn.
Must be well organized, detail oriented, professional, and reliable.
Proficient in Excel and Word.
Demonstration for strong problem-solving skills.
Experience with ERP system is a plus.
Language Skills: Level 5: Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
Ability to effectively present information to top management, public groups, and/or boards of directors.
Math Skills: Level 3: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Certificates, Licenses, and Registrations: None PHYSICAL DEMANDS: Minimal time is spent standing, climbing, balancing, stooping, kneeling and crawling.
Some time is spent walking, using hands to type, handle or feel, reaching with hands and arms, talking and hearing.
Lots of time is spent sitting.
There will also be some time spent filing.
Close vision is required WORK ENVIRONMENT: May work near moving mechanical parts, in high precarious places, and near fumes or airborne particles.
Moderate noise (examples: business office with computers and printers, light traffic) can be expected.
#LI-NJ1 At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job.
If your experience is close to what you see listed here, please still consider applying.
We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions.
Please let us know if you require reasonable accommodations during the interview process.
Barry-Wehmiller is an equal opportunity employer.
M/F/D/V This organization uses E-Verify.
Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments.
Company: Machine Solutions, Inc.