Project Manager- Facilities (0224)

Nature of Work At Coconino County, public service matters.
Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations.
As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments.
Coconino County's respect for diversity is shared throughout the organization.
Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.
Under general supervision, the Project Manager will manage all phases of complex and technically challenging building renovation and new construction projects, including programming, procurement, contract development, design, and construction.
Projects vary in size, scope and budget and are generally vertical (buildings) in nature.
Work requires a considerable degree of independent judgment and discretion in leading projects.
Work is performed under the direction of the Facilities Management Department (FMD) Construction Manager.
Please note: This is a limited appointment position with an end date of June 30, 2026.
Due to the nature of the job duties, options for telework are limited.
Once trained, the position may telework up to 25% of the time.
However, telework is a privilege and may be removed or changed.
Typical Duties (Illustrative Only) GENERAL PROJECT ADMINISTRATION Plans, develops, and manages short and mid–term capital construction projects.
Manages assigned projects, including general project coordination, scheduling, and budget control.
Serves as liaison between FMD and the design and construction firms under contract with the County.
Coordinates with various public utilities, City and County departments, governmental agencies, engineering consultants, architects, contractors, and developers.
Makes presentations to the Department, County Manager, County Board of Supervisors and the community and stakeholders as needed.
BIDDING AND CONTRACTING Prepares preliminary scopes of work, budgets and cost estimates, and project schedules and workplans.
In coordination with FMD and County Purchasing staff, oversees the preparation, award, and administration of bids and requests for proposals for design and construction contracts.
DESIGN PHASE MANAGEMENT Manages contract administration including communication and correspondence, review of pay applications and general management of contract terms and provisions.
Works with FMD staff and design contractors to prepare construction documents and specifications.
Leads value engineering and schedule coordination efforts to ensure projects stay on budget and schedule.
Reviews and evaluates design submittals.
Assists design contractor in working through the permitting process with the authority having jurisdiction (typically Coconino County or the City of Flagstaff).
CONSTRUCTION PHASE MANAGEMENT Manages Construction Contract administration including communication and correspondence, review of pay applications and general management of contract terms and provisions.
Assists construction Contractor in working through the permitting process with the authority having jurisdiction (typically Coconino County or the City of Flagstaff).
Ensures that contractors' work is in compliance with project plans, applicable safety, fire, and other local, state and federal requirements.
Leads value engineering and schedule coordination efforts to ensure projects stay on budget and schedule.
Reviews, evaluates, and approves construction submittals.
Works with building owners, adjacent tenants, neighbors, or others affected by construction to mitigate impacts.
Answers routine citizen complaints, comments, and questions related to specific projects.
Works with Contractor to complete as-built drawings and project closeout documents.
Ensures contractor compliance and manages the resolution of warranty claims.
Essential functions of this position include but are not limited to: driving, working with and around others; hearing and speech to communicate with others; and finger dexterity for writing, computer work, and phones.
Ability to drive a vehicle between work sites.
Minimum Qualifications Bachelor's degree in engineering, architecture, construction administration, construction technology, or closely related field, and five years of increasingly responsible experience in public project construction management; OR, any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
ADDITIONAL REQUIREMENTS: Must obtain an Arizona driver's license by date of hire and maintain it throughout employment.
Final job offer will be contingent upon a satisfactory 5-year Arizona Motor Vehicle Report.
This position is safety sensitive.
This position is exempt from overtime.
Note: Individuals in exempt classifications as part time employees may be classified as non-exempt per FLSA law regarding minimum weekly salary requirements.
Knowledge, Skills and Abilities Considerable knowledge of: Construction work site safety.
Principles, practices and techniques of facilities design and construction.
Principles, practices and techniques of construction project management, budgeting, cost, and time estimating, scheduling, phasing, and lifecycles.
Design and Construction project risk assessment and mitigation.
Applicable laws, policies, and guidelines related to design and construction of commercial buildings in the State of Arizona.
Applicable laws, policies, and guidelines related to public services procurement and public contract management.
Techniques used to implement, monitor, and maintain complex construction project schedules.
Sustainable design and construction practices.
Working knowledge of: Governmental budgetary practices and financial management, including purchasing, cash flow, and invoice analysis Ability to: Read, develop and interpret complex construction designs and plans and detect potential problems and non-conformance to standards, codes and specifications Manage multiple projects/program priorities Meet project goals as determined by direction of the County Achieve budget goals set for projects Set accurate schedule projections on projects and tasks Implement process steps and quality assurance procedures in accordance with acceptable project management practices Accurately forecast expenditures across projects and tasks Minimize risk exposure Meet and deal tactfully with the public, County departments, contractors, and property owners Conduct research and compile information to prepare reports Work safely and support the culture of workplace safety Establish and maintain effective working relationships with employees, other agencies and the public Follow written and verbal instructions Communicate effectively verbally and in writing Ensure accurate invoicing Foster long-term relationships with contractors, community representatives and other professionals associated with projects and capitalizes on equity and partnership opportunities Serve as key participant in team and community meetings Identify unresolved problems and issues, develop solutions and communicates with County Leadership as necessary to keep project on budget and on schedule Assist in the evaluation and redesign as necessary to accelerate project completion Possesses and maintains a thorough understanding of project goals and contract terms Skill In: Team development, leadership and conflict/issue resolution Effective communication techniques, both verbal and written Supervising, training and evaluating support staff Planning and organizing tasks related to project delivery Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Employee BenefitsCoconino County offers a comprehensive employee benefitspackage to regular employees working 30 or more hours per week that includes:(Regular Part Time employees receive some benefits on a pro-rated basis.
Temporary and Seasonal employees do not receive benefits.
Elected officials are not eligible for vacation and sick leave.
) Vacation/Annual Leave Sick Leave 10 Holidays Per Year Health Care Insurance Dental Plan Vision Plan Group Life Insurance Pre-Tax Deduction Plan Sick Leave Conversion Plan Personal Day Purchase Program Vacation Sell Back Program Tuition Reimbursement Program Wellness Program Long-Term Disability Arizona State Retirement System Employee Assistance Program On-going Training Opportunities Free bus transportation/ EcoPass bus passElective Coverage Dependent Medical, Dental, and Vision Supplemental Life (for employees & dependents) Flexible Spending Account Health Savings Account Tax-deferred investment program Accidental and Disability Insurance Short Term Disability